REGULAR BOARD MEETING                     

SEPTEMBER 14, 2009

LIBRARY

7:00 P.M.

 

 

ROLL CALL:

 

TRENT KNOBBE

DAVID SCHEMM

CECIL PEARCE

MARILYN NOONE

CRAIG SLOAN

MIKE DART

DENNIS MOTE (7:19)

 

 

ROBERT YOUNG

DELBERT SCHMIDT

BEVERLY KELLER, DEPUTY CLERK

 

 

PAUL MCNALL, PARKS PRESBYTERIAN CHURCH MINISTER

 

 

APPROVAL OF AGENDA:

MARILYN NOONE MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE THE AGENDA, AS AMENDED.  MOTION CARRIED 5 YEA, 1 NEY (SLOAN)

 

MINISTERIAL ALLIANCE:

PAUL MCNALL,  “GIFT OF ENCOURAGEMENT”, MESSAGE.

 

 

CITIZEN CONCERNS:

NONE

 

 

CONSENT ITEMS:

DAVID SCHEMM MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE ITEMS A-C (WARRANTS; MINUTES; AND, FINANCIAL REPORTS), AS PRESENTED.   MOTION CARRIED  6 YEA.

 

 

 

 

ADMINISTRATOR REPORTS:

 

NWKESC REPORT-MARILYN NOONE

BOARD MEMBER ORIENTATION AND HOUSEKEEPING.

 

 

NWKTC REPORT-IN PACKET:

MR. MILLS, PRESIDENT OF THE NWKTC HAS CHALLENGED STUDENTS TO COME UP WITH A BUSINESS PLAN.  THERE HAS BEEN A MODEL THAT HAS BEEN SET FOR SENIOR STUDENTS.  MR. YOUNG AND MR. SCHMIDT FEEL THAT IT WOULD BE A GREAT EXPERIENCE AND THEY WOULD LIKE TO SIT DOWN WITH MR. MILLS AND DISCUSS HOW THIS IDEA MAY WORK IN OUR SCHOOL.  WE WOULD NEED THE SUPPORT OF OUR TEACHERS.  MR. SCHMIDT WOULD LIKE TO SEE MR. MILLS GIVE A PRESENTATION TO THE TEACHERS.  THIS MAY WORK IN WELL WITH THE OCTOBER INSERVICE.

 

DELBERT SCHMIDT-

WE HAVE HAD A SMOOTH START TO THE NEW YEAR;

POSITIVE COMMENTS WERE HEARD ON “WHERE IS YOUR LIFE HEADED” LYCEUM;

HIGH SCHOOL SPORTS  IS OFF AND RUNNING.  VOLLEYBALL TEAM FINISHED 1ST AT HEALY AND 3RD AT THE GOVE CLASSIC; CROSS COUNTRY HAS HAD MEETS AT GOODLAND AND TRIBUNE PLACING IN THE TOP TWENTY AT TRIBUNE;

THE H.S. FOOTBALL TEAM HAS DEFEATED TRIBUNE AND DEERFIELD;

JUNIOR HIGH VOLLEYBALL AND FOOTBALL TEAMS OPENED WITH TRIBUNE;

ENROLLMENT IN HIGH SCHOOL IS AT 77;

HOMECOMING IS FRIDAY, OCTOBER 2ND , WITH WESKAN.  STUDENTS WILL BUILD FLOATS THURSDAY, OCTOBER 1ST , FROM 12:00-3:20 P.M., PARADE AT 6:00 P.M. WITH THE PEP RALLY AT 7:00 P.M..;

THE ATMOSPHERE IS MORE CALM THIS YEAR IN THE HIGH SCHOOL.  REPORTS FROM SUBS AND STUDENTS IS THAT THEY FEEL SAFER AT OUR SCHOOL THIS YEAR;

TEACHERS ARE HAVING MORE STRESS WITH THE STUDENT CLASS LOADS, BUT ARE WORKING THROUGH THIS; AND,

STUDENTS ARE PLEASED WITH THE ONLINE CLASSES. 

 

 

ROBERT YOUNG-

JH FOOTBALL COACH

MR. YOUNG DISCUSSED NUMBER OF ATHLETES ON THE FIELD. (OVER 32)  THE PRIMARY FOCUS HAS BEEN WITH TACKLE FOOTBALL LEAVING A NUMBER OF 6TH GRADERS WITHOUT DOING A LOT.  THE QUESTION WAS, ARE THEY GETTING THE PROPER INSTRUCTION WITH ONLY 2 COACHES?  MR. SCHMIDT HAS VISITED WITH MARC COWLES AND WESKAN HAS AGREED TO GETTING A THIRD COACH.    WE’D PAY A SPLIT COST WITH WESKAN WHICH WOULD BE $300-350 IF WE COULD POSSIBLY FIND ONE.  CONSENSUS OF THE BOARD WAS TO SEE IF WE COULD FIND A THIRD COACH.

 

ENROLLMENT UPDATE

THE FINAL COUNT DAY IS SEPTEMBER 21ST, WITH 199 STUDENTS, 122 FTE STUDENTS IN G. S. AND 77 FTE STUDENTS IN H.S.

ASSUMING WE CAN KEEP THEM FOR ONE WEEK FROM TODAY, WE WILL GET TO REPUBLISH FOR A $35,000 ADDITION TO OUR BUDGET.

 

EDA UPDATE

THE FIRST WEEK IN OCTOBER THERE WILL BE A BREAKFAST AT 7:00 A.M...  MR. YOUNG WILL FURNISH EXACT DATE AND LOCATION TO MEMBERS WHEN THAT HAS BEEN DECIDED. 

 

KASB FALL REGIONAL MEETINGS COMING UP IN OCTOBER   LET VALERIE KNOW IF YOU PLAN TO ATTEND.

 

HEALTH INSURANCE REPORT IS NOT GOOD.  NOT A GREAT IMPROVEMENT ON WHAT WE HAD.  THE PLAN WILL BE GOING UP $75.00 A MONTH TO $528 FOR A SINGLE WITH 16 PARTICIPANTS. 

 

DISCUSSION/ACTION ITEMS:

 

A.        CONSIDERATION OF COACHING ASSIGNMENT:

CRAIG SLOAN MOVED, SECONDED BY MIKE DART THAT THE BOARD APPROVE PAULETTE UNRUH AND TRICIA NORTH FOR H.S.

VOLLEYBALL.  MOTION CARRIED 7 YEA.

 

DAVID SCHEMM MOVED, SECONDED BY MARILYN NOONE THAT THE BOARD APPROVE RENEE RAINS AND KACIE FLASKA FOR

JH VOLLEYBALL.  MOTION CARRIED 7 YEA.

MIKE DART REMOVED HIMSELF FROM THE MEETING.

DAVID SCHEMM MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE MELISSA DART AS SOPHOMORE SPONSOR.  MOTION CARRIED 6 YEA.  (NOTE:  ABOVE POSITIONS WERE OFFERED TO CERTIFIED STAFF BEFORE OFFERING  TO CLASSIFIED STAFF OR OUTSIDE PEOPLE.)

MIKE DART RETURNED TO THE MEETING.

 

  1. CONSIDERATION OF SUBURBAN BIDS:

MR. YOUNG PRESENTED SPECS ON REPLACEMENT OF SUBURBAN, A BASIC MODEL 1500 LS.  HE RECEIVED A LETTER FROM HERL CHEVROLET STATING THEY WOULD NOT BID SINCE THEY ARE UNABLE TO GET 2010 SPECS.  MONEY CHEVROLET OUT OF HILL CITY GAVE A BID OF  $32,059.20 ($40,635.00 STICKER PRICE) AND HAYS CHEVROLET GAVE A BID OF $32,974.20.  MR. YOUNG GATHERED SPECS ON CHEVROLET SINCE THAT IS OUR FLEET RIGHT NOW. WE HAVE 270,000-275,000 MILES ON SUBURBAN #4 WHICH IS A CONCERN TO SOME OF THE LADIES THAT NEED TO TAKE THIS OUT ON LONG DISTANCES. CRAIG SLOAN MOVED, SECONDED BY DAVID SCHEMM THAT THE BOARD REJECT THESE BIDS AND OPEN BIDS UP AGAIN WITH LOW MILEAGE, BLUE OR WHITE IN COLOR AND INCLUDE FORD.  COME BACK IN 30 DAYS AND SEE WHAT WE HAVE RECEIVED FOR BIDS.  MOTION CARRIED 7 YEA  

 

  1. CONSIDERATION OF SURVEILLANCE SYSTEM BID:

TWO COMPANIES BID ON SURVEILLANCE EQUIPMENT.   WATCHPOINT, COLORADO SPRINGS FOR 24 CAMERAS IN AND OUT WHICH IS EXPANDABLE, TURN KEY PROJECT FOR $15,886.56, 2 YEAR INITIAL GUARANTEE WITH A 5 YEAR EXTENDED GUARANTEE/WARRANTY, ANNUAL PAYMENT OF $5,922.05 AND AT THE END OF THREE YEARS $18,099 IN INTEREST AT WHICH TIME WE CAN BUY IT OUT FOR $1. THIS SYSTEM IS MOTION ACTIVATED. THE ADT BID WAS FOR  16 CAMERAS AND OVER $25,000 INSTALLED.  THIS EXPENSE WOULD COME OUT OF OUR CAPITAL OUTLAY.  MARILYN NOONE MOVED, SECONDED BY CRAIG SLOAN THAT THE BOARD APPROVE PURCHASE OF SURVEILLANCE SYSTEM FROM WATCHPOINT USING 3 YEAR LEASE PURCHASE AGREEMENT.  MOTION CARRIED 7 YEA

 

 

 

  1. CONSIDERATION OF HEAT PUMPS FOR GS WING

AT THE PRESENT TIME WE HAVE 2 UNITS WITH 1,000,000 BTUS A PIECE IN THE BASEMENT OF THE GRADE SCHOOL.  WE HAVE NO CONTROL OVER THEM.  WE ARE USING $20-$25 OF FUEL PER HOUR WHEN THEY ARE ON.  MR. YOUNG BOUGHT ONE HEAT PUMP UNIT AND PUT IT IN MRS. SHORT’S CLASSROOM THIS PAST SCHOOL YEAR.  SHE WAS ABLE TO RUN IT AT 50% ENABLING HER TO HAVE CONTROL OF THE TEMPERATURE IN HER CLASSROOM.  SHE HAD NO COMPLAINTS.  GLASSMAN’S BID FOR TEN MORE UNITS WOULD COST $15,337.50.  ALL TEN WOULD COST THE DISTRICT $6.72 AN HOUR WHEN IN USE.  WE AVERAGED $3,600.00 A MONTH IN FUEL THIS PAST YEAR.  TWO THIRDS THE COST FOR THE LARGE UNITS AT $2,400 A MONTH.  HEAT PUMPS, AT FULL SPEED, WILL COST US $1,700.00 AND LAST US 2-3 YEARS.  WE COULD RE-SELL THE AIR CONDITIONERS THAT WE ARE CURRENTLY USING.  WE WOULD NEED TO DIG 30 WELLS, BORE UNDERNEATH THE G.S. WING AND USE THE DUCT WORK THAT WE HAVE ELIMINATING THE NEED TO REBUILD AND RESTRUCTURE SYSTEM.  THEY ARE SELF-CONTAINED UNITS.  WE WOULD BE ABLE TO GET AT LEAST 50% GREEN GRANTS FOR PUTTING IN THIS TYPE OF SYSTEM.  IT WOULD RUN US IN ABOUT THE $225,000.00 RANGE.  THE GO THERMO SYSTEM WOULD GIVE US A 75-80 DEGREES TEMPERATURE RANGE.  ONCE SYSTEM IS IN WE COULD THEN HOOK INTO OUR COMPUTER CONTROL SYSTEM.   DENNIS MOTE MOVED, SECONDED BY MARILYN NOONE TO APPROVE THE PURCHASE OF 10 HEAT PUMPS FROM GLASSMAN CORP. FOR $15,337.50.  MOTION CARRIED 7 YEA

 

  1. CONSIDERATION OF HVAC SERVICE CONTRACT

WE ARE CURRENTLY SPENDING $9,000-$12,000 WITH BCS, PER YEAR.  LAST YEAR THE BOARD APPROVED A $12,000 SERVICE CONTRACT.  WE WERE ASSURED THAT $12,000 WOULD COVER FOR THE YEAR AND GET REDUCED RATE.  THIS MONEY RAN OUT BY CHRISTMAS.  QUOTES FOR THIS YEAR FROM BCS ARE $83-$84 PER HOUR WITH A $300-$350 WINDSHIELD TO GET THEM OUT HERE.  GLASSMAN’S SERVICE CONTRACT INCLUDES TWO VISITS TO CHECK EQUIPMENT, REGARDLESS OF NUMBER OF MEN AND TIME, WILL CHARGE US FOR SERVICE CONTRACT AT $56.00 AN HOUR,  CHARGE $250 FOR WINDSHIELD TIME OUT OF HAYS,  IF THEY HAVE A REP IN GOODLAND THEY WILL CHARGE US ONLY 30 MILES.  BCS CHARGED US FROM WICHITA, REGARDLESS.  MR. YOUNG RECOMMENDED GLASSMAN  SERVICE CONTRACT FOR OUR HVAC SYSTEMS.  BCS CHARGES AS NEEDED ARE $70-75 PER HOUR AND WILL NORMALLY TAKE THEM TWO 16 HOUR DAYS WITH TWO GUYS.  GLASSMAN WILL CHARGE $4,324.44 NO MATTER WHAT.

DAVID SCHEMM MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE AN ANNUAL SERVICE CONTRACT WITH GLASSMAN FOR $4,324.44.  MOTION CARRIED  7 YEA 

 

  1. INCONSISTENCY WITH BUS ROUTE DRIVERS SALARY:

CURRENTLY BUS ROUTE DRIVERS ARE GUARANTEED 15 HOURS PER WEEK.  WHEN ADDED TO EMPLOYEES REGULAR HOURS IT BECOMES OVERTIME PAY AND PAYMENT IS BEING MADE FOR UNWORKED HOURS.  AFTER REVIEWING OTHER AREA SCHOOL DISTRICT’S METHOD OF PAY, AND EVALUATION OF WHAT WAS CURRENTLY BEING PAID, MR. YOUNG WOULD LIKE THE BOARD TO APPROVE $21.00 PER TRIP PAY FOR BUS ROUTE DRIVERS.  MIKE DART MOVED, SECONDED BY MARILYN NOONE THAT THE BOARD APPROVE MR. YOUNG’S RECOMMENDATION FOR BUS ROUTE PAY AT $21.00 PER TRIP.  MOTION CARRIED 7 YEA

 

 

EXECUTIVE SESSION-PERSONNEL

DAVID SCHEMM MOVED, SECONDED BY MARILYN NOONE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR FIFTEEN (15) MINUTES, FOR THE PURPOSE OF DISCUSSION OF NON-ELECTED PERSONNEL, TO PROTECT THE PRIVACY RIGHTS OF SAID PERSON, AND RETURN TO THIS ROOM AT 10:37 P.M… MR. YOUNG AND MR. SCHMIDT ARE INVITED IN.  MOTION CARRIED 7 YEA.

 

ADJOURNMENT:

 

TRENT KNOBBE MOVED TO ADJOURN THE MEETING AT 10:40 P.M.

 

________________________                        ____________________________

DEP. CLERK                                                  PRESIDENT

 

(THESE MINUTES ARE CONSIDERED UNOFFICIAL UNTIL THE NEXT REGULAR BOARD MEETING ON OCTOBER 12, 2009.)