REGULAR BOARD MEETING

JULY ORGANIZATIONAL

JULY 13, 2009

7:00 P.M.

LIBRARY

 

CECIL PEARCE

TRENT KNOBBE

DAVID SCHEMM (7:28)

DENNIS MOTE

MARILYN NOONE

MIKE DART

CRAIG SLOAN

 

 

ROBERT YOUNG

VAL POE

 

KEARA RICHARDSON

 

ELECTION OF OFFICERS:

 

TRENT KNOBBE CALLED FOR NOMINATIONS FOR PRESIDENT FOR THE 2009-10 SCHOOL YEAR.  CECIL PEARCE NOMINATED TRENT KNOBBE FOR PRESIDENT.  DENNIS MOTE MOVED, SECONDED BY CECIL PEARCE THAT NOMINATIONS CEASE.  TRENT KNOBBE WAS ELECTED PRESIDENT WITH A VOTE OF 5 YEA, 1 ABSTENTION (KNOBBE).    

 

VICE-PRESIDENT:

 

DENNIS MOTE NOMINATED CECIL PEARCE FOR VICE-PRESIDENT FOR THE 2009-10 SCHOOL YEAR.  DENNIS MOTE MOVED, SECONDED MARILYN NOONE THAT NOMINATIONS CEASE.  CECIL PEARCE WAS ELECTED VICE-PRESIDENT FOR THE 2009-10 SCHOOL YEAR WITH A VOTE OF 5 YEA, 1 ABSTENTION (PEARCE)

 

APPROVAL OF AGENDA:

 

NO CHANGES.

 

WALLACE COUNTY MINISTERIAL ASSOCIATION:

 

NO ONE PRESENT

 

CITIZEN CONCERNS:

 

KEARA RICHARDSON WANTED TO INFORM THE BOARD THAT SHE FELT THERE IS A LACK OF COMMUNICATION FROM THE BOARD TO COACHES.

SHE HAS ASKED THAT SHE BE ADDED TO THE AGENDA FOR THE REGULAR AUGUST BOARD MEETING.

 

 

APPOINT BOE OFFICERS/SET MEETING DATES:

 

  1. CLERK-VALERIE POE
  2. DEPUTY CLERK-BEVERLY KELLER
  3. TREASURER-DEBBIE DAVID
  4. DEPUTY TREASURER-NANCY SCHMIDT
  5. DESIGNATE THE SECOND MONDAY OF EACH MONTH AS THE REGULAR MEETING DATE OF THE BOARD AT THE SCHOOL LIBRARY, BEGINNING AT 7:00 P.M. AND ENDING NO LATER THAN 11:00 P.M… RESERVING THE RIGHT TO ADJOURN ANY REGULAR MEETING TO ANOTHER TIME AND PLACE.  THE JANUARY 2010 MEETING WILL BE  SET FOR JANUARY 13, 2010 DUE TO THE WKLL BASKETBALL TOURNAMENT.

 

DENNIS MOTE MOVED, SECONDED BY MARILYN NOONE THAT THE BOARD APPROVE ITEMS A-E, AS PRESENTED.  MOTION CARRIED 6 YEA.

 

CONSENT ITEMS:

 

DENNIS MOTE MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE ITEM A-C (MINUTES-JUNE 8; WARRANTS; AND, FINANCIAL REPORTS) AS PRESENTED.  MR. YOUNG INFORMED THE BOARD ABOUT TRANSFERS THAT WERE MADE FOR THE PURPOSE OF PREPARING THE BUDGET FOR THE COMING SCHOOL YEAR.  MOTION CARRIED 6 YEA

 

ADMINISTRATIVE REPORTS:

 

NWKESC MEETING-NONE

 

NWKTC MINUTES -IN THE BOARD PACKET.

 

H.S. PRINCIPAL REPORT:

 

MR. SCHMIDT WAS NOT PRESENT AT THE MEETING.

 

SUPERINTENDENT REPORT:

 

BUDGET UPDATE:

DALE DENNIS HAD UPDATED SCHOOL DISTRICTS ON THE UPCOMING BUDGET YEAR.

THE GOVERNOR HAS CUT ANOTHER $62.00 PER STUDENT FOR THE 2009-2010 SCHOOL YEAR;

MR. YOUNG’S FTE PROJECTION IS FOR 182 STUDENTS.  WE WILL USE THE THREE YEAR AVERAGE FOR FINANCIAL ISSUES WHICH PUTS US AT 196;

EVALUATION FROM THE COUNTY CLERK IS DOWN $400,000 THIS YEAR;

$190,000.00 CUT IN REVENUE FOR THE UPCOMING SCHOOL YEAR;

LOB STATE AID FOR 2009-2010 SCHOOL YEAR INCREASED FROM $9000.00 TO $30,000.00.  WE ARE REQUIRED TO SPEND WHAT WE RECEIVE

BOND & INTEREST MILL LEVY IS DOWN SOME; AND,

THE BUDGET IS READY FOR DALE DENNIS AND BRAD NEUNSWANDER TO REVIEW  IN TOPEKA.

 

HEALTH INSURANCE:

 

MR. YOUNG HAS BEEN IN CONTACT WITH A BROKER WHO HAS SUGGESTED TWO COMPANIES THAT MAY BE INTERESTED IN US AS A GROUP.  IT IS BETTER COVERAGE AT A LOWER PRICE, THAT BEING CONTINGENT ON HOW MANY EMPLOYEES SIGN UP FOR THE COVERAGE.  MR. YOUNG IS IN THE PROCESS OF PUTTING OUT A LETTER TO ALL EMPLOYEES TO ENCOURAGE THEM TO AT LEAST APPLY, EVEN IF THEY WILL NOT BE TAKING THE INSURANCE.

 

 

 

 

GRANT RECEIVED:

 

GREEN SCHOOLS GRANT FOR $1234.61 WAS RECEIVED.  THIS GRANT MONEY IS TO BE USED FOR RECYCLE BINS IN ALL CLASSROOMS.

 

UPDATE ON SUMMER MAINTENANCE:

 

CARPET IN SIX CLASSROOMS IS COMPLETED.  PAINTING IS BEING DONE IN CLASSROOMS AND WILL BE COMPLETED IN THE NEXT COUPLE OF WEEKS.

 

DISCUSSION/ACTION ITEMS:

 

ANNUAL ORGANIZATIONAL DECISIONS:

 

Designate First National Bank as Official Depository

Designate The Western Times As Official Newspaper

Appoint Dean Dinkel Board Attorney

Designate Robert Young As Authorized Representative For Food Service Program

Designate Robert Young As Authorized Representative For All Federal Programs

Designate Valerie Poe As KPERs Representative and Nancy Schmidt as additional representative

Designate The Principal Of Each Attendance Center As That School’s Truancy Officer

Adopt Resolution Waiving The Requirements Of Generally Accepted Accounting Principles (GAAP)

Adopt 1,116 Hour Calendar And No Designation As Snow Make-Up Day

Designate That The President, Vice-President, Clerk And Treasurer Be Authorized To Sign Checks Drawn On Account #02-030-3 (General), With Three (3) Signatures Required

Designate That The Building Principal, Clerk And Treasurer Be Authorized To Sign Checks Drawn On Account #02-061-3 (WCHS Activity Fund) With Two (2) Signatures Required

Designate That The Building Principal, Clerk, And Treasurer Be Authorized To Sign Checks Drawn On Account #02-003-6 (Petty Cash), With Two (2) Signatures Required

Designate Debbie David and Valerie Poe as Idle Funds Agents (Including CD’s)

Authorize Early Payment On Claims Which Provide For A Discount For Early Payment Or Penalty For Late Payment (K.S.A. 12-105b)

Approve 2009-2010 School Food Service Agreements And Designate Valerie Poe And Nancy Schmidt As Determining Officials And Robert Young As Hearing Officer

Approve Possible Participation In NWKESC Drug Free School Consortium And Approve the Transfer of Title IV Safe and Drug Free Schools Allocation for the 2009-10 School Year to NKESC

Designate Mileage Rate (.55)

Designate Nancy Schmidt As Freedom Of Information Officer

Designate Valerie Poe to Review Records In Storage For Possible Destruction Of Old Records (K.S.A. 72-5369)

Approve The Resolution To Establish Home Rule

Consider Resolution To Rescind Previous Policy

Approve Renewal of Group Dental Contract

Approve Membership inWPAA for 2009-2010

Approve 2009-2010 KASB Membership Dues ($3113.00)

Approve 2009-2010 KASB Legal Assistance Membership ($1100.00)

Approve KSHSAA Membership H.S. /G.S.

Approve Membership Renewal for Liability/Catastrophe Insurance ($718.01)

Approve Charlton Manley Insurance for G.S. ($337.50)

Approve EMC Insurance for 2009-2010 ($28,728.00)

 

DENNIS MOTE  MOVED, SECONDED BY DAVID SCHEMM  THAT THE BOARD APPROVE ITEMS 1-29 AS PRESENTED.  MOTION CARRIED7 YEA.

 

CONSIDERATION OF LAPTOP/IPOD SALE:

CECIL PEARCE MOVED, SECONDED BY DENNIS MOTE THAT THE BOARD APPROVE THE SALE OF A LAPTOP AND IPOD, TO JILL AYERS, FOR $500.00.  MOTION CARRIED 7 YEA.

 

CONSIDERATION OF BREAKFAST/LUNCH PRICES:

MARILYN NOONE  MOVED, SECONDED BY CECIL PEARCE  THAT THE BOARD APPROVE THE BREAKFAST/LUNCH PRICES ($1.60 GS LUNCH; $1.85 JH/HS LUNCH; $2.80 ADULT LUNCH; $3.00 ADULT GUEST LUNCH; $1.00 ALL STUDENT BREAKFASTS; AND, $1.50 ADULT BREAKFAST) FOR 2009-2010 AS PRESENTED BY MR. YOUNG.  MOTION CARRIED 7 YEA.

 

DESIGNATE A NWKESC BOD REPRESENTATIVE:

MARILYN NOONE VOLUNTEERED TO BE THE USD241 BOARD REPRESENTATIVE TO THE NWKESC BOARD OF DIRECTORS.

 

DESIGNATE A NWKTC BOD REPRESENTATIVE:

DENNIS MOTE MOVED, SECONDED BY DAVID SCHEMM TO APPROVE BRUCE BUCK AS THE USD 241 REPRESENTATIVE ON THE NWKTC BOARD OF DIRECTORS.  MOTION CARRIED 7 YEA.

 

ESTABLISH BOARD COMMITTEES:

THE BOARD AND MR. YOUNG DISCUSSED THE BOARD COMMITTEES.  IT WAS THE CONSENSUS THAT NOT ALL COMMITTEES ARE NEEDED AT THIS TIME.  NEGOTIATIONS (TRENT KNOBBE/CECIL PEARCE); POLICY REVIEW (DENNIS MOTE/DAVID SCHEMM); AND, QPA/CURRICULUM (CRAIG SLOAN/CECIL PEARCE) WILL CONTINUE.  ALL OTHER COMMITTEES WILL BE SET UP AS NEEDED.

 

APPROVAL OF FACULTY/CLASSIFIED/STUDENT HANDBOOKS:

MR. YOUNG PRESENTED THE FACULTY/CLASSIFIED/STUDENT HANDBOOKS FOR APPROVAL.  THERE HAVE BEEN SEVERAL CHANGES MADE IN THE STUDENT HANDBOOK AND THE BOARD AND MR. YOUNG REVIEWED THESE AREAS.  CRAIG SLOAN MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE THE HANDBOOKS AS PRESENTED.  MOTION CARRIED 7 YEA.

 

THE BOARD TOOK A 5-MINUTE BREAK.

 

EXECUTIVE SESSION-PERSONNEL:

DAVID SCHEMM MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR FIFTEEN (15) MINUTES, FOR THE PURPOSE OF DISCUSSING NON-ELECTED PERSONNEL, TO PROTECT THE PRIVACY RIGHTS OF SAID PERSON AND RETURN TO THIS ROOM AT 9:10 P.M.  MR. YOUNG IS INVITED IN. MOTION CARRIED 7 YEA.

 

DAVID SCHEMM MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR TEN (10) MINUTES, FOR THE PURPOSE OF DISCUSSING NON-ELECTED PERSONNEL, TO PROTECT THE PRIVACY RIGHTS OF SAID PERSON AND RETURN TO THIS ROOM AT 9:20 P.M.  MR. YOUNG IS INVITED IN. MOTION CARRIED 7 YEA.

 

DENNIS MOTE  MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR TEN (10) MINUTES, FOR THE PURPOSE OF DISCUSSING NON-ELECTED PERSONNEL, TO PROTECT THE PRIVACY RIGHTS OF SAID PERSON AND RETURN TO THIS ROOM AT 9:30 P.M.  MR. YOUNG IS INVITED IN. MOTION CARRIED 7 YEA.

 

DAVID SCHEMM MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD GO INTO EXECUTIVE SESSION FOR FIFTEEN (15) MINUTES, FOR THE PURPOSE OF DISCUSSING NON-ELECTED PERSONNEL, TO PROTECT THE PRIVACY RIGHTS OF SAID PERSON AND RETURN TO THIS ROOM AT 9:45 P.M.  MR. YOUNG IS INVITED IN. MOTION CARRIED 7 YEA.

 

 

APPROVAL OF SPONSORS/COACHES FOR 2009-2010:

 

MIKE DART MOVED, SECONDED BY CRAIG SLOAN THAT THE BOARD APPROVE ALL POSITIONS WITH THE EXCEPTION OF H.S. HEAD AND ASSISTANT VOLLEYBALL COACHES, INCLUDING THE ADDITION OF HEAD TEACHERS, VIRGIL FISCHER AND EVA SIEBERT, FOR $555.50.  MOTION CARRIED 7 YEA.

 

CRAIG SLOAN MOVED, SECONDED BY MARILYN NOONE THAT THE BOARD ACCEPT THE RECOMMENDATION FOR H.S. HEAD AND ASSISTANT VOLLEYBALL COACHES BE PLACED ON A PROBATIONARY BASIS.  MOTION CARRIED 5 YEA, 2 NAY (SLOAN,DART).

 

1ST READING OF KASB POLICY UPDATES:

 

THESE POLICIES WILL BE APPROVED AT THE AUGUST MEETING.

 

APPROVE PURCHASE OF RECOMMENDED TECHNOLOGY PURCHASES:

 

MR. YOUNG EXPLAINED THAT CAPITAL OUTLAY MONIES AND REAP MONIES CAN BE USED FOR TECHNOLOGY OR PROFESSIONAL DEVELOPMENT.  MR. YOUNG REQUESTED THE BOARD APPROVAL TO EXPEND UP TO $20,000.00 FOR LAPTOP COMPUTERS.  DENNIS MOTE MOVED, SECONDED BY CECIL PEARCE THAT THE BOARD APPROVE MR. YOUNG’S REQUEST.  MOTION CARRIED 7 YEA.

 

CONSIDERATION OF USING IQ ACADEMY FOR SUPPLEMENTAL CLASSES:

MR. SCHMIDT SUBMITTED A LETTER AND SOME BROCHURES FOR IQ ACADEMY.  HE HAS ATTENDED A MEETING WITH SEVERAL PEOPLE THAT ARE CURRENTLY USING IQ AND HIS RECOMMENDATION IS TO GO WITH THIS COMPANY.  THE COST IS $700.00 PER YEAR, PER STUDENT, DEPENDING ON CLASSES THAT ARE TAKEN. THE STUDENT WILL NEED TO BE

SELF-MOTIVATED TO STAY IN THE CLASS.  MR. YOUNG WILL COMPILE A CONTRACT FOR THE STUDENTS AND PARENTS TO SIGN IN REFERENCE TO THE COST TO THEM IF THE STUDENT SHOULD OPT OUT OF THE CLASS AFTER ENROLLING AND/OR COMPLETING PART OF THE COURSE.  DAVID SCHEMM MOVED, SECONDED BY CRAIG SLOAN THAT THE BOARD APPROVE THIS RECOMMENDATION.  MOTION CARRIED 7 YEA.

 

CONSIDERATION OF HIRING CLASSIFIED STAFF:

 

CRAIG SLOAN MOVED, SECONDED BY DENNIS MOTE THAT THE BOARD APPROVE MELISSA BROWN AS PART-TIME CUSTODIAL.  MOTION CARRIED 7 YEA.

 

TRENT KNOBBE MOVED THAT THE BOARD ADJOURN AT 10:03 P.M.

_________________________                      ______________________________

CLERK                                                                   PRESIDENT

 

(THESE MINUTES ARE CONSIDERED UNOFFICIAL UNTIL APPROVED AT THE NEXT REGULAR BOARD MEETING ON AUGUST 10, 2009)